MS Office Guru Please Help!

Maki on 23/06/2015 - 12:17
Last edited 23/06/2015 - 14:01 by 1 other user

Hi guys,

I am having problem with MS Word and would like to see if any MS Office guru can help.

I have been releasing reports at work and a colleague told me that the reports still have the name of the person (who left my current role) in the footer.

I can't see that anywhere in the document. I tried to search for it and found 2 matches in the footer. I adjusted the margins and un-hidden all text but still can't see it.

It's searchable but not visible. I want to have the paragraph removed. I understand that the easiest way would be to replace the name with mines, but there were other information that I can't see (e.g. email, phone number, mobile…) I wish to see it and remove it from the footer.

Anyone can provide me some guidance?

TL:DR - How to remove text in the footer that are searchable but not visible?

• 

  Olokun on 23/06/2015 - 12:24

  Insert -> Footer -> Edit Footer ?

  You may also be hiding the 'white spaces'

  At the top of the page (just below the margin ruler) you should see 2 arrows in white boxes as your cursor that you double click to show/hide white spaces

• 

  Maki on 23/06/2015 - 12:31

  Insert -> Footer -> Edit Footer ?
  Tried but can't see his name…I can only "Find" it but can't see it…

  the 'white spaces'
  It's showing white spaces, but the name's not there…

  Thanks

• 

  spackbace on 23/06/2015 - 12:59

  File -> Options -> Display

  "Print Hidden Text"

  ??

• 

  spackbace on 23/06/2015 - 13:00

  https://support.office.com/en-in/article/Inspect-documents-f…

  Maybe have a read through this

  • 

    Maki on 23/06/2015 - 13:25

    Tried to inspect the document but no luck. I can remove the whole header & footer, but not the part with his info…

    Thanks

• 

  Maki on 23/06/2015 - 13:10

  File -> Options -> Display
  "Print Hidden Text"

  Tried both tick & untick to print, but still can't see it…
  Actually I don't know how my colleague printed that, their printout has his name.
  I can't see it in WORD nor on the printouts, I can only find that when I use the Find function…

  Thanks

• 

  kn1990 on 23/06/2015 - 13:36

  Try looking in the file>advanced properties>custom

  You can set custom fields that are used to update fields in the document

  • 

    Maki on 23/06/2015 - 13:52

    Sorry, where is advanced properties? I am using MS Office 2010. I can't see that under File. Do you mean Options -> Advanced? But I can't see custom there…

    Thanks

• 

  Davo1111 on 23/06/2015 - 15:01

  What happens when you double click on it?

  in 2010 it just goes to footer mode. Although it may appear as <<name>>

• 

  Maki on 23/06/2015 - 15:05

  +1

  Guys, I found the answer from the page below:

  http://answers.microsoft.com/en-us/office/forum/office_2003-…

  Note also that a document can contain content in unused headers. For example, if you have both "Different first page" and "Different odd and even" enabled, and a section has only one page, then there are two inaccessible (but still present headers); you can reveal these by inserting temporary page breaks to add pages to the single-page section.

  Thanks everyone for your help :)