Greetings fellow Ozbargainers.
Keen to get some ideas on the best to scan and manage receipts? Getting a-bit sick of all the paper receipts. Looking for efficient ways to scan the receipt as I receive them and have them stored in a central location (e.g cloud).
What are some best practice which you’ve come across which works for you and the family?
Name of the app or link would be great thanks.
Evernote. It has ink recognition so you can search contents of bills and receipts which is handy.
i use Scanner Pro on ios, captures images and finds borders and can be configured to save to your icloud and viewed on pc when needed
I photograph the receipts with my phone and save them to a folder called receipts.
I do this, but save in folders named by store. Easier to locate for me.
i do it but email them to my gmail account :D
it's on the cloud
hashtag # cloudhype
I use Microsoft lens
Google Drive has a scanner tool. You could create a folder on your Google Drive and scan straight to it. Convenient and works well for me and I don't have to bother with a 3rd party login/cloud thing (like Adobe's scan and email thingy). Edit: App needed is the Google Drive app.
all the previous comments are spot on.
Personally, I use evernote and have been storing my receipts in it since 2011. Everything is searchable. Makes it incredibly easy to figure out when I bought something and for how much. Not to mention having all the details already there when I inevitably find things to price match with 28°.
Great suggestions everyone! Will give them all a try and see what works best. How do you manage long receipts rather than taking 2 separate pics. I’d imagine stitching isn’t an option if its not a purpose built app?
Good question. If I'm using a flat bed scanner, I cleanly cut the receipt and place both pieces side by side on the flat bed. I end up with a one-page document.
On the other hand, if I'm using my phone's camera, along with Evernote's note from the camera feature, It's able to capture the image as one whole long receipt. Image quality is not as good as a flat-bed scanner, but it is certainly good enough for record purposes. I have no idea what that will look like if you needed to print it out in the future, but to be honest, I've never needed to print out a receipt again ever. It was always enough for me to have them on record.
I'm assuming other camera scanner apps would have a somewhat similar functionality.
Good luck in your quest to find a method to manage your receipts.
Yeah, as tebbybabes says, I scan them with the phone camera. I used to do them as two pages on the flatbed scanner, but phone is easier.
ATO has an app specifically for scanning receipts.
Lets you put comments against it too
Don't know if it stores in cloud or not
It doesn't store to cloud automatically, but you can backup your entries to Google drive
I take a photo (scan) with my phone, then email them to myself.
I just use a notebook in OneNote and use the phone or tablet camera to capture a copy of receipts.
If it's a tax relevant item, I take a photo (or screenshot) and add straight to the ATO app.
If it's another receipt I want to keep e.g. for warranty purposes, I scan with the Genius Scan Android app, and then save to Google drive. I know GDrive can scan, but Genius scan does a better job in my experience. I am also careful how I name them, so it's easy to see without opening what the PDF file contains. My naming convention is: date of purchase in yyyy-mm-dd format, then store, then description, then number of years until warranty expires e.g. 1Y).
I also try and keep digital copies of manuals rather than hard copies wherever possible, and store them in Manualslib. You can save all your manuals into a free account and find them later.
If money/cost isn't an issue, Epson RapidReceipt/WorkForce Scanner Range are a thing (note they are expensive).
There's an app for that.